Sun Wave Pharma

Why DataKlas

DataKlas applications are specially developed for organizations operating in an evolving economic environment, adaptable to change.

Through the DataKlas Wholesale and DataKlas Financial solutions, it is possible to follow the complete accounting records, in the systems – Romanian Accounting Standard (RAS) and International Financial Reporting Standard (IFRS), as well as ensuring the national coverage through support on multiple deposits.

The software solutions offered by HTSS represented the No. 1 option of Sun Wave Pharma, bringing the following functionalities:

• Efficient organization by defining employees and classifying them into categories:
  – managers, delivery agents
  – sales agents, sales operators, logistics operators (collectors, verifiers), collection operators, cashiers
• Defining the sales hierarchy: MSR (PSR) – ASM – BUD
• Facilitating financial operations through the function of defining banks, bank accounts configured at partner level, defining currencies with the management of exchange rates, including the automatic takeover of the exchange rate on the NBR website
• Streamlining the territorial organization by defining countries / counties / cities / national areas and commercial areas with the framing of the partners’ working points at the level of the commercial area
• Management of customs classes (setting the percentages of customs duties, customs commission) and related customs codes
• How to configure data import based on Excel file
• Facilitating management by defining the packaging structure at product level, by type of material / packaging: paper / plastic / metal, etc., as well as defining specific attributes
• Partner management
• Possibility to view the stock from other warehouses, by granting cross docking invoicing rights for situations in which sales operators find that for certain products there is no stock in the local warehouse, to which they belong, and decide to invoice the customer’s goods from another warehouse
• Efficient operation of the accounting system by assigning users as financial account managers and allocating a list of clients, so that they can manage the settlement of invoices in balance by allocating on collection documents
• Increased security due to the traceability of the operator and the moment of operation for the last modification made in the system
• Implementing an audit mechanism on any of the tables in the database
• Increased traceability by defining types of storage areas (Reception, Sales, Quarantine, Damaged, Expired), defining storage areas, defining stations and defining locations at the storage area and station level
• Optimal development and in an organized way by setting the operating schedule and the forecast generation schedule
• Minimizing errors in the warehouse by accurate visibility of the stock in all locations and stages of transit, allowing the identification of the product and the existing quantities in stock, regardless of its operating stage (in Reception, in the Picking area, in the Reserve area, in the Quarantine area, on the order of moving from one location to another, etc.)
• The system offers the visibility of the stock from other warehouses in its own network, thus contributing to the reduction of storage times and expenses through the cross-docking invoicing option.
• Ensures the accuracy of the physical stock, without stopping the activity of the warehouse
  Efficiency of labor management, allowing the warehouse manager to evaluate the individual activity of each warehouse worker by: number of orders, number of lines collected, average number of lines received / collected, quantity collected over various time intervals (minutes / hour / day / month), non-conformities in the processes of Reception, Putaway, Picking and Delivery
• Call center module
• Reducing the risk of errors due to the financial module that allows the management of collection documents (promissory notes, CEC, payment orders, receipts by tax receipts, discount document) and payment documents (payments by credit notes, by payment order, supplier return documents), as well as their allocation on sales invoices, respectively on incoming invoices, thus ensuring the highlighting of all uncollected or due and uncollected invoices, the highlighting of all unpaid incoming invoices
• Centralization of all collection, payment, reversal operations being done at Head Office level due to the financial module, which also allows the management of centralized credit limits

“The implementation of the DataKlas application suite allows us to streamline the activity of the sales force by identifying the product and the quantities in stock, regardless of its operating stage, monitoring the number of orders processed, the number of lines that were collected and the number of received lines. The importance is the reduction of storage times and expenses by defining, managing and traceability of all operations in the warehouse, benefits offered by this application. In short, we have become more efficient”, said Mr. Gabriel Baculescu – Supply Chain Manager, Sun Wave Pharma