HIGH-TECH SYSTEMS & SOFTWARE SRL, with registered office in Bucharest, Bd. Bucurestii Noi, nr. 25A, Sector 1, registered at the Trade Register Office attached to the Bucharest Law Court under no. J40/4847/2012, Tax Identification Number RO 30126940 (“HTSS” or “the Company”) is the owner and developer of the website https://www.htss.ro/ (“the Website”), which can be accessed via browser from desktop, laptop, mobile phones or other electronic devices.
The Site allows interested parties (“Data Subject”) to find out information about HTSS, HTSS partners, to consult the solutions and services offered by the Company and to consume the content published by the Company on the Site.
- GENERAL PROVISIONS REGARDING THE COLLECTION AND PROCESSING OF PERSONAL DATA
1.2. This document aims to detail how your personal data is collected and processed and the rights you have with regard to it.
1.4 The security of your personal data is of particular importance to us and we ensure that the personal data collected and processed is kept secure and is not used for purposes other than those mentioned herein or agreed by the parties.
1.5. This purpose may include, as appropriate, the following:
- Browsing the Site;
- Recruitment process;
- Requests from data subjects;
- Initiating and conducting contractual relationships;
- Commercial communications (advertising, marketing, publicity, newsletter), if applicable.
- DEFINITION OF TERMS
2.1. “PERSONAL DATA”/ “DATA” – any information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is a person who can be identified, directly or indirectly, in particular by reference to an identification element, such as a name, an identification number, location data, an online identifier, or to one or more specific elements, belonging to their own physical, physiological, genetic, mental, economic, cultural or social identities, within the meaning of Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (“GDPR”).
2.2. “OPERATOR” – HIGH-TECH SYSTEMS & SOFTWARE SRL, with registered office in Bucharest Sector 1, B-dul Bucurestii Noi, Nr. 25A, Office space 1st floor and offices A202 – A207, 2nd floor, Building P+3, registered at the Trade Register under no. J40/4847/2012, Sole Registration Number 30126940 , as owner of the website: https://www.htss.ro/ (“the Site”), which collects and processes personal data belonging to the Data Subject, being a Personal Data Controller within the meaning of Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (“GDPR”).
2.3 “DATA SUBJECT” – the natural person accessing the HTSS Website and/or wishing to enter into a contractual relationship with HTSS, subject to the processing of personal data.
2.4. “DATAKLAS” – the range of solutions that HTSS offers for sale to Users, for the purpose of purchase by the Users.
2.5 “SERVICES”: services that HTSS may provide to Users.
III. TYPES OF PERSONAL DATA COLLECTED AND PROCESSED
3.1. SIMPLY ACCESSING THE SITE DOES NOT LEAD TO THE PROCESSING OF YOUR PERSONAL DATA, BUT DATA MAY BE OBTAINED AUTOMATICALLY FROM THE CATEGORY MENTIONED IN PARAGRAPH 3.4 BELOW, WITHOUT, HOWEVER, BEING LINKED TO A PERSON. THE PERSONAL DATA THAT WE COLLECT AND PROCESS ARE THE RESULT OF YOUR VOLUNTARY COMMUNICATION.
3.2 The operator collects, records, processes, archives and finally deletes the personal data of the Data Subject as described in Article IV.
3.3. The data referred to in Article 3.2 may be transmitted in whole or in part to third parties for the purposes of processing.
3.4. As the access to the Site is made online, the software application (internet browser) on the devices used by the Users automatically communicates to the Operator one, several or all of the following data:
- software application type and version (internet browser);
- IP address;
- the type of device used to access the Platform;
- date and time of access;
- domain name;
- domain host.
- CATEGORIES OF DATA PROCESSED, LEGAL BASIS AND PURPOSE OF PROCESSING OF PERSONAL DATA
4.1. Browsing the site:
If you choose to apply for a job through the Site as a candidate, HTSS processes your personal data for the purpose of carrying out specific recruitment activities for certain vacancies within HTSS, existing or which will become available at a given time.
The processing of your data for this purpose is at the basis of the steps taken regarding your request for the organisation of a job interview, respectively for the conclusion of an employment contract. Providing your data for this purpose is voluntary. Refusal to provide data may result in the inability of HTSS to consider you in the recruitment process for various positions.
Categories of data processed
The data submitted through the dedicated form in the Recruitment section and the information contained in the CV, as well as in the other documents submitted by the candidate, such as: name, surname, address, e-mail address, telephone number, professional experience, preferences, information regarding education, qualifications, etc.
Conclusion of an employment contract
During the recruitment process
Storing CV and accompanying documents after the recruitment process is completed or outside the recruitment process
Categories of data processed
The data contained in the CV, as well as in the other documents sent by the candidate, such as: name, surname, address, e-mail address, telephone number, professional experience, preferences, information regarding education, qualifications, information given during the interview, possible test results, etc.
2 years from the time of completion of the recruitment process
4.3. User Requests:
Following the correspondence sent through the dedicated form available on the Site, in order to solve and answer your questions, complaints or requests, we will process your personal data according to the purpose and the grounds mentioned below.
|Purpose||Categories of data processed||Legal basis||Duration|
|Submission of requests by the Users through the dedicated form||Company name, Name, Surname of company representative, position, e-mail address, telephone number, business field||Conclusion and/or performance of a contract||3 years from the date of transmission of the response|
|Purpose||Categories of data processed||Legal basis||Duration|
|Commercial communications||Full name, e-mail address, telephone number.||Consent||During the existing period of consent|
- PROCESSING OF PERSONAL DATA THROUGH DATA PROCESSORS
5.1 In order to achieve the purposes described above, HTSS may use the services of several contractual partners. These contractors have the capacity of authorised persons and may be provided with your personal data for use within the limits of the obligations they have assumed towards HTSS. The personal data that we disclose to the data processors is limited to the minimum personal information that is necessary for the provision of those services, and we ask them not to use personal data for any other purpose. We make every effort to ensure that all entities we work with store your personal data in a safe and secure manner.
5.2 Personal data indicated above may also be made available or transmitted to third parties in the following situations: (i) public authorities, auditors or institutions competent to carry out inspections and controls on HTSS activities and assets, which request HTSS to provide information, by virtue of the latter’s legal obligations. These public authorities or institutions may be the National Supervisory Authority for the Processing of Personal Data, the Labour Inspectorate, police bodies, the Consumer Protection Authority, the National Agency for Tax Administration; (ii) for compliance with a legal requirement or to protect the rights and assets of our Company or other entities or persons, such as courts of law; (iii) third party acquirers, to the extent that HTSS’ business would be transferred (in whole or in part) and the data subjects’ data would be part of the assets subject to such transaction.
5.3. The persons and entities to whom we may share personal data are the following:
- b) For direct marketing communications, we may transmit personal data to advertising and marketing agencies that carry out the communication on our behalf.
- TRANSFER OF PERSONAL DATA ABROAD
6.1. In the context of the operations described above, your personal data may be transferred abroad to countries in the European Union (“EU”) or the European Economic Area (“EEA”).
6.2 We hereby inform you that any transfer made by HTSS to an EU or EEA member state will comply with the legal requirements set out in the GDPR.
VII. RIGHTS AND OBLIGATIONS OF DATA SUBJECTS
7.1. The Users are aware of the general rights they benefit from as data subjects under the legislation on the processing of personal data, namely: the right of information and access to personal data; the right to rectification or erasure of data; the right to request restriction of data processing; the right to data portability; the right to object to the processing of personal data concerning them; the right to address the courts and National Supervisory Authority of Personal Data Processing.
7.2. The Users are aware that the rights mentioned above are not absolute rights and accept that there is a possibility that certain data used for the fulfilment of the purpose cannot be deleted (e.g. personal data for which there are reporting obligations to the authorities or for which there is a storage obligation).
7.3. The Users have the following obligations:
Ø to provide true, accurate and complete data in accordance with the form on the Site, as well as in accordance with HTSS requests. If the data provided is not true, accurate and complete or has changed, the User has the obligation to inform the Operator via the Site or by e-mail at firstname.lastname@example.org of this fact and to provide the correct information as soon as possible;
Ø to ensure that data is updated whenever necessary;
Ø not to publish obscene, defamatory, threatening or malicious information, reviews and evaluations towards the Operator, its employees/collaborators, nor material or information prohibited by the legal provisions in force.
7.4. In case of breach of obligations by the Users, the Operator has the right to take all legal measures to ensure the return to the previous situation (deletion of information published by the User, blocking access to the Site, etc.), as well as to hold liable the Data Subject in question.
VIII. DELETION OF PERSONAL DATA
8.1 Certain Data may be stored for the period of time necessary to fulfil the purpose. We may also store certain Data after the purpose for which it was collected has been fulfilled in order to fulfil our legal obligations, settle disputes, etc.
8.2 Once the processing period indicated above expires and HTSS no longer has legal or legitimate grounds to process your personal data, the data will be deleted in accordance with its procedures, which may involve archiving, anonymization or destruction.
- MODIFICATION OF PRIVACY POLICIES